Application forms must be submitted to the secretariat of every department within the deadlines set by the University and following the admission requirements of every faculty. Registration is only final when the concerned academic official approves an application.
In a given curriculum, students can move at their own pace by registering for courses whose total number of credits does not exceed 76 per academic year (to ensure respect of the maximum duration of courses).
Regarding financial aid bodies, the institution delivers regular full-time student enrollment certificates for students who register for a minimum of 26 credits per semester.
Registering for several programs
Students can register for several programs. Every registration process is contingent upon the approval of an academic official of the institution in question, and the maximum amount of 76 credits per year must be respected in each program taken.
Students cannot register for higher levels of the same course before they complete its prerequisite.
However, when less than 6 credits are left to complete a program’s requirements, students can “pre-register” for two (graduate) semesters after obtaining permission from the institution’s graduate-level Council.
The credits of the courses that students pre-register for can only be validated if students successfully complete the remaining undergraduate courses during the same semesters. Only then will they be validated, and henceforth begins the minimum duration of the graduate program.
In general, the same course cannot be validated more than once for the same student. However, the University Council retains the right to deem that certain courses validated in a University Diploma (DU) are also validated in a master’s program.
For students coming from different universities or different programs at USJ to be able to register mid-program, the relevant official must present the student’s application to the equivalence committee of USJ.
Should the committee accept the applicant’s file, it then decides on the number of credits in the targeted program that have already been validated. Credits obtained by equivalence cannot exceed 50% of the curriculum’s credits.
If the student is transferring from another program at USJ, the approval of the officer who was previously in charge of him/her is also needed.
Students wishing to register for courses outside their degree path can register for one or more courses of their choice – these courses are deemed “extra-curricular”.
The educational officer retains the right to refuse registration for certain courses if it is judged that the student does not have the necessary pre-requisites for it or if the course has reached its student capacity.
Students take assessment tests and receive course transcripts.
Non-credit course students
Any person wishing to learn, even if he/she does not hold a baccalaureate degree, can register as a non-credit student for one or more courses.
The educational manager retains the right to refuse registration for certain courses if it is judged that the student does not have the necessary pre-requisites for it or if the course has reached its student capacity.
Non-credit students are not considered to be regular USJ students. They do not receive registration certificates or student ID’s. They do not take assessment tests and can only receive attendance certificates.
Registration is done prior to the beginning of classes. However, students have 2 weeks at the beginning of every semester to modify the courses they’d registered for. This modification must be approved by the institution’s administration.
Required documents for first-time registration
Upon registering for the first time, students must deliver the following documents to the institution’s secretariat:
- 2 passport photos
- A photocopy of a recent certificate of individual civil status or a photocopy of the Lebanese identity card or a photocopy of a passport for foreign students (also present the original documents)
- A photocopy of the Lebanese Baccalaureate certificate for those who already have it, or an equivalent degree certified by the Ministry of Education
- A photocopy of the student’s social security card (for those who have it)
- A certified photocopy of school transcripts for the past 3 academic years
- A certified copy of previous higher education or university degrees, along with a certificate of equivalence certified by the Lebanese government
- The matriculation card given for the French proficiency test
- The ID presented by applicants upon applying for the first time definitively determines the personal information that will appear on the degrees and certificates issued by the University (name, surname, father’s name, date and place of birth, nationality), and so both in the provided French and Arabic spellings.
If students’ or graduates’ civil status changes, they may join a certificate carrying the change – this is issued by the competent civil authorities – to their diplomas. However, diplomas and university archives cannot be altered.
The spelling in a different language given by a student (upon first-time registration) of his/her name, surname, father’s name, and nationality are definitive.
Female students are registered under their maiden names, and that is the name that will appear on their degrees.
Registration fees depend on the program. They are determined by number of credits at the beginning of each year by the University Council, and they are paid in two installments per semester by way of bills to be paid at the bank within a given deadline. The first installment of a semester is a flat rate, and the second installments are modified relatively to the amount paid in the first installment. An advance payment is sometimes asked for before the first registration. In case a student decides to drop out, the first installment or the advance payment is not refunded. In case of tardy payment, a new bill is issued with a 5% increase that goes to the University’s Social Services office.
A registration certificate cannot be issued until the first installment is paid. No student can register for a new semester if the fees of the previous semester have not yet been fully paid.
The registration fees are clear: no additional fee is required during the course of study (for student ID’s, photocopied courses, certificates and degrees, etc.). Even the English improvement classes are free because they are not part of the curriculum: the only English course that is paid is the specialized English course because it is credited.
A small deposit is asked for in some institutions for using a computer center or for borrowing library books. This deposit is refunded upon completion of the program.
Students must pay for their own photocopies, certificates when 4 are exceeded, optional use of sports centers, etc.
For more information, refer to the Rectorate’s Department of Information and Student Orientation.